Cumulative Allowable Cost Worksheet

Cumulative Allowable Cost Worksheet

The Cumulative Allowable Cost Worksheet (CACWS) is a summary schedule of cu­mulative allowable contractor costs for each open flexibly priced contract through the last contractor fiscal year for which indirect cost rates have been settled. The CACWS also notes which contracts are physically complete and other key information needed for closing con­tracts. The worksheet should contain sufficient detail so that the ACO can use it to close contracts in lieu of individual Contract Audit Closing Statements.

This worksheet is a primary document/tool used by DCAA and DCMA (ACO) to closeout contracts combining aspects of the Incurred Cost Submission schedules, I and O capturing information that can streamline the closeout process. With this document the government is able to see the total (Cumulative) allowable costs on a contract, taking into consideration contract and allowable restrictions. This document is prepared after the audit of the incurred cost submission, and as such reflects settled direct and indirect costs by Fiscal Year. The document also indicates which contracts are ready to close, information captured off of the Schedule O.

In summary, the CACWS:

• Is a primary tool utilized by DCAA and DCMA ACO's and others to close contracts
• Uses data from the Incurred Cost Submissions
  • Schedule I
  • Schedule O
• Reflects final settled rates. (The CACWS is not prepared until the completion of a Incurred Cost Submission audit). Each year, the prior year (FY) document is updated to reflect the most current audited informaiton.
• Breaks out costs and fee
• Identifies subcontracts

DCAA Preferences

DCAA prefers to have an electronic CACWS or comparable summary report prepared by the contractor. The contrac­tor may include a CACWS with its indirect cost rate proposal using claimed rates, which will be updated after settlement of rates, or agree to provide a CACWS within 60 days of rate agreement. Alternatively, the auditor may prepare the CACWS from data provided by the contractor in Schedules I and O (as shown in the Model Incurred Cost Proposal, Chapter 6, of DCAAP 7641.90, Information for Contractors), or equivalent contractor-prepared sched­ules from the incurred cost proposal. The auditor will update the CACWS as more current information becomes available. A current copy of the CACWS containing the allowable inception-to-date costs for each open contract as of the end of each contractor fiscal year must be maintained in the FAO’s permanent audit file.