Uniform Contract Format

Uniform Contract Format

(a) Contracting officers shall prepare solicitations and resulting contracts using the uniform contract format outlined in Table 15-1 of this subsection. (b) Solicitations using the uniform contract format shall include Parts I, II, III, and IV (see 15.204-2 through 15.204-5). Upon award, contracting officers shall not physically include Part IV in the resulting contract, but shall retain it in the contract file. (See 4.1201(c).) Section K shall be incorporated by reference in the contract.

15.204-2 Part I—The Schedule

The contracting officer shall prepare the contract Schedule as follows:

(a) Section A, Solicitation/Contract Form

• (1) Optional Form (OF) 308, Solicitation and Offer—Negotiated Acquisition, or Standard Form (SF) 33, Solicitation, Offer and Award, may be used to prepare RFPs.
• (2) When other than OF 308 or SF 33 is used, include the following information on the first page of the solicitation:
  • (i) Name, address, and location of issuing activity, including room and building where proposals or information

must be submitted.

• • (ii) Solicitation number.
  • (iii) Date of issuance.
  • (iv) Closing date and time.
  • (v) Number of pages.
  • (vi) Requisition or other purchase authority.
  • (vii) Brief description of item or service.
  • (viii) Requirement for the offeror to provide its name and complete address, including street, city, county, state, and ZIP code, and electronic address (including facsimile address), if appropriate.
  • (ix) Offer expiration date.

(b) Section B, Supplies or services and prices/costs

Include a brief description of the supplies or services; e.g., item number, national stock number/part number if applicable, nouns, nomenclature, and quantities. (This includes incidental deliverables such as manuals and reports.)

(c) Section C, Description/specifications/statement of work

Include any description or specifications needed in addition to Section B (see Part 11, Describing Agency Needs).

(d) Section D, Packaging and Marking

Provide packaging, packing, preservation, and marking requirements, if any.

(e) Section E, Inspection and Acceptance

Include inspection, acceptance, quality assurance, and reliability requirements (see Part 46, Quality Assurance).

(f) Section F, Deliveries or Performance

Specify the requirements for time, place, and method of delivery or performance (see Subpart 11.4, Delivery or Performance Schedules, and 47.301-1).

==(g) Section G, Contract Administration Data. Include any required accounting and appropriation data and any required contract administration information or instructions other than those on the solicitation form. Include a statement that the offeror should include the payment address in the proposal, if it is different from that shown for the offeror.

(h) Section H, Special Contract Requirements

Include a clear statement of any special contract requirements that are not included in Section I, Contract clauses, or in other sections of the uniform contract format.

15.204-3 Part II—Contract Clauses

Section I, Contract clauses. The contracting officer shall include in this section the clauses required by law or by this regulation and any additional clauses expected to be included in any resulting contract, if these clauses are not required in any other section of the uniform contract format. An index may be inserted if this section’s format is particularly complex.

Section J, List of Attachments

The contracting officer shall list the title, date, and number of pages for each attached document, exhibit, and other attachment. Cross-references to material in other sections may be inserted, as appropriate.

15.204-5 Part IV—Representations and Instructions

The contracting officer shall prepare the representations and instructions as follows:

SECTION TITLE

Part I—The Schedule

• A Solicitation/contract form
• B Supplies or services and prices/costs
• C Description/specifications/statement of work
• D Packaging and marking
• E Inspection and acceptance
• F Deliveries or performance
• G Contract administration data
• H Special contract requirements

Part II—Contract Clauses

• I Contract clauses

Part III—List of Documents, Exhibits, and Other Attachments

• J List of attachments

Part IV—Representations and Instructions

• K Representations, certifications, and other statements of offerors or respondents
• L Instructions, conditions, and notices to offerors or respondents
• M Evaluation factors for award